9.1 Official Channel for Queries:
All questions, doubts, requests, objections, suggestions, complaints, and formal communications from members must be submitted only through official KPRF communication channels.
Official channels may include:
- Direct communication to the Permanent President
- Direct communication to the Founder
- Direct communication to the Secretary
- Official KPRF WhatsApp group
- Official KPRF forum or website
- Official KPRF email, if available
- Any other channel approved by the Managing Committee
Such conduct shall be treated as a breach of unity, discipline, and federation loyalty.
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9.2 Submission of Requests:
All member requests must be clear, respectful, genuine, and submitted in writing where possible.
A request should include:
- Member name and Member ID
- Subject of request
- Clear explanation of the issue or suggestion
- Supporting proof or documents, if any
- Date of submission
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9.3 Review Process:
The Managing Committee shall review legitimate requests at the next suitable meeting or within a reasonable time from receipt.
Requests may be evaluated based on:
- Alignment with KPRF objectives and Constitution
- Race integrity and fairness
- Pigeon welfare and safety
- Practicality and feasibility
- Financial impact
- Effect on all members equally
- Discipline, unity, and reputation of the Federation
- Previous committee decisions and official records
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9.4 Response Time:
KPRF shall make reasonable efforts to respond to genuine member queries within twenty-four (24) to forty-eight (48) hours where practical.
However, complex matters involving race disputes, finance, discipline, membership, legal issues, result verification, or committee approval may require additional time.
Delay in response shall not give any member the right to create public allegations, unofficial discussions, group pressure, or defamatory statements against KPRF.
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9.5 Spam Control & Group Pressure:
Identical, repeated, coordinated, copied, or near-identical requests submitted by multiple members at the same time may be treated as a single request.
KPRF shall not permit pressure tactics, mass messaging, group coercion, public campaigns, or repeated demands intended to force the Committee to change official decisions.
Members must follow proper procedure and allow the Committee reasonable time to review and respond.
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9.6 Final Authority:
The final authority to accept, reject, modify, defer, or close any member request shall rest with the KPRF Leadership / Supreme Authority and Managing Committee.
All important requests and official decisions may be recorded in the minutes, digital records, forum records, WhatsApp records, or any official format approved by KPRF.
Once a decision is officially communicated, all members must accept and follow it unless the matter is reopened by the KPRF Leadership / Managing Committee.
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9.7 Confidential Matters:
Matters relating to finance, discipline, member complaints, race disputes, committee discussions, legal issues, personal data, and internal records shall be treated as confidential unless officially released by KPRF.
No member shall record, screenshot, forward, publish, or circulate confidential communication without permission from the KPRF Leadership / Managing Committee.
Violation of confidentiality shall be treated as serious misconduct.
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9.8 Abuse of Process:
Submitting repetitive, trivial, false, abusive, threatening, insulting, defamatory, or malicious requests shall be considered abuse of the official communication process.
Misuse of communication channels may result in:
- Warning
- Restriction from official groups
- Temporary communication ban
- Fine or penalty
- Suspension from race participation
- Suspension of membership privileges
- Disciplinary action under Article 17
- Permanent expulsion in serious cases
9.9 Official Announcements:
Only announcements issued by the Permanent President, Founder, Secretary, Treasurer, Managing Committee, or authorized KPRF official shall be treated as official Federation communication.
Unofficial messages, rumours, personal opinions, edited screenshots, forwarded messages, or statements from unauthorized persons shall not be treated as official KPRF decisions.
Members must verify important matters only through official KPRF channels.
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9.10 Respectful Communication:
All communication connected to KPRF must be respectful, disciplined, and sportsmanlike.
Abusive words, personal attacks, threats, insults, public shaming, caste or religious remarks, political arguments, vulgar language, or behaviour damaging to unity and dignity shall not be tolerated.
KPRF communication must reflect the Federation motto:
Every Flight Breaks Limits. Every Return Writes History.